• r4w howtos managingtoursetups createtour createpass accomsector

Create HoHo Accommodation Sector

Index

• Overview

• Create HoHo Accommodation Sector

Overview

This page will demonstrate how to create a day tour configured as an accommodation specific to Hop On Hop Off touring.

Create Accommodation Sector

IMPORTANT NOTE

This code needs to be STRICTLY FORMATTED to describe the accommodation and the hostel and the city.

• SECTOR TYPE (ACC = Accommodation)

• THE TOWN DEPARTING FROM (CAI = First 3 letters)

• ACCOMMODATION NUMBER (1 = 1st Accommodation in town)

Examples:

Create Accommodation Sector

Click on the Maintenance Tab
Click on the Edit/Add Tour icon
Confirm that the accommodation sector code is not already in use
Click on New Day Tour icon.

Type in the Code and Name for the accommodation sector.

In Operator, select the tour operator who operates this sector.
This will be an outside operator.

In Category select Accommodation as the sector category for using to print accommodation passengers list on the Manifest – Supplier report.

In Fin Owner, check that the Financial Owner is Hop-On Hop-Off.

Set the Price Matrix Type.
This will be ‘Pax, Basis and Sub Basis’ for the flight sectors as accommodation sectors usually generate supplier invoices relating to costs set up in the price matrix.

Click on the Schedule button at the bottom of the maintenance screen.
Add a new schedule time of 18.00 (or whatever is an appropriate accommodation hostel arrival time and make it the default.

At this point click on Save to allow Respax to pre-fill all the other tables it uses.

Search for the accommodation sector and edit it again in maintenance as follows.

Click on the Advanced tab

Tick:

• Component Only

This setting will prevent the sector from being booked at pass level inadvertently.

• Use New Price Matrix

This will allow costs to be set in the price matrix for supplier invoicing.

• Disable Availability Check

This will allow freesell as operationally these accommodation bookings do not keep an allotment from the operators but are a pre-agreed contract

Click on the Price Matrix button
Click on the Edit Basis button
Change the 'standard' which was created by respax to an appropriate name (see below).

Create a basis for each room type
Use the naming convention used below to name the basis that describes the room type.

Prices will be used to set costs for supplier invoicing.
Set Range in Price Matrix to enter the cost of the accommodation that will be invoiced to the Financial Entity by the Accommodation Operator.