Allotment Manager
Index
Overview
This HowTo document is designed to show how to use the multi thread feature in the Allotment Manager.
General Information
Maintenance tab
Click on the Allotment Manager Icon
Thread Allot
This is where the allotments are set on TICKETS. So an agent is holding seats on a ticket which has dependant components. The allotment will be set against the ticket and any components which have availability set against them
Multi Allot
This is where the allotments are set on COMPONENTS. So an agent can have an allotment on a component regardless of which ticket it is under.
Please Note: Allotments are set against tour departures
So, if your availability is set against tour departures, this will work easily.
If your availability is set against bus departures then another availability will need to be set against a tour to attach the allotments to, this will need to match your bus availability to work properly.
Using the Allotment Manager
Click on the Allotment Manager Icon under Maintenance
These Agents have allotments of:
- AGENT2 - 4 seats
SHARED between these tickets:
- 1A
- 1B
- 1RS
- 1SK
So, the agent can use their allotment on one or multiple tickets codes.
Looking at the definitions in General Information, this means that Thread Allot does not apply to this example, and Multi Allot will work.
Multi Allot Management
Type in the date range, component code and select a time...
Upload new attachment "multi2.gif"
Hit Set Multi Range This finds all the Tickets which are using this component
Upload new attachment "multi3.gif"
Set the No Allotted, Release (Hrs), and select an agent code (use the grey button to the right to look the agent up. F2 also works here.
Please Note: In this scenario, the release time is 5pm the day prior, which is 15 hours before 09:00.
Upload new attachment "multi4.gif"
Hit Set Range
Upload new attachment "multi5.gif"
Availability is now checked (this is DIVERSV1 availability).
Hit Check Availability and Commit to save the range
The screen will disappear once done, and return you to the previous screen to set further allotments
When you close that screen and hit Refresh in the Allotment Manager, you will be able to see all your allotments:
Upload new attachment "multi6.gif"
Please Note: This view by default shows everything. To just show the multi-thread allotments, tick OFF these:
[ ] Include Components in Search
[ ] Load Thread Allotments
Upload new attachment "multi7.gif"
Check Availability
So, looking at availability first:
Bus Availability (All Bus Routes tab)
There are no bookings for the dates I will be testing...
Upload new attachment "multi8.gif"
Tour Availability And here, you can see the allotments displayed:
( 0 booked / 8 allotments / 13 available for non-allotment agents / 21 max pax):
Upload new attachment "multi9.gif"
Make a booking for a non-allotment agent
So… if I make a booking for an agent OTHER than the allotment agents:
The availability comes up as 12
Upload new attachment "multi10.gif"
(13 non-allotment spaces, minus 1 seat in this booking = 12)
This is what I would expect.
Make a booking for an allotment agent
So, now if I make a booking for an allotment agent
Upload new attachment "multi11.gif"
The availability is altered accordingly
21 maximum seats
Minus 4 allotments for another agent (AGENT2)
= 17 seats
Minus 01 the other booking (the one I just made above)
Minus 01 this booking
---
= 15 seats